Agenda and draft minutes

Safeguarding Overview and Scrutiny Committee
Monday, 14th January, 2019 10.00 am

Venue: Committee Room 1. View directions

Contact: Fiona King, Senior Democratic Services Officer  01305 224186 - Email:

No. Item


Apologies for Absence

To receive any apologies for absence.


There were no apologies for absence.


Code of Conduct

Councillors are required to comply with the requirements of the Localism Act 2011 regarding disclosable pecuniary interests.


§     Check if there is an item of business on this agenda in which the member or other relevant person has a disclosable pecuniary interest.

§     Check that the interest has been notified to the Monitoring Officer (in writing) and entered in the Register (if not this must be done on the form available from the clerk within 28 days).

§     Disclose the interest at the meeting (in accordance with the County Council’s Code of Conduct) and in the absence of a dispensation to speak and/or vote, withdraw from any consideration of the item.


The Register of Interests is available on and the list of disclosable pecuniary interests is set out on the reverse of the form.


There were no declarations by members of disclosable pecuniary interests under the Code of Conduct.



Minutes pdf icon PDF 170 KB

To confirm and sign the minutes of the meeting held on 11 October 2018.


The minutes from the meeting held on 11 October 2018 were agreed and signed.


Public Participation

To receive any questions or statements by members of the public.


Public Speaking

There were no public questions received at the meeting in accordance with Standing Order 21(1).


There were no public statements received at the meeting in accordance with Standing Order 21(2).



There were no petitions received at the meeting in accordance with the County Council’s Petition Scheme.


Update from the Police and Crime Commissioner pdf icon PDF 394 KB

To receive an oral update from the Police and Crime Commissioner following the collapse of the merger with Devon and Cornwall.


A link to the Dorset Police and Crime Plan has also been added to provide some context for members to understand the priorities established by the Police and Crime Commissioner for Dorset:-



Following the recent collapse of the proposed merger with Devon and Cornwall Police, the Police and Crime Commissioner (PCC) gave members a presentation on the details of the proposed merger (attached as an annexure to these minutes).  The PCC noted that all of the four decision makers ‘signed off’ the business plan however, despite this Alison Hernandez then decided that she did not want to pursue it.


The proposal had been driven by operational police and not by politicians.  The main reasons for a merger were about increasing operational resilience within the Police.  Whilst the merger would have saved another £70m, now that it is not happening, the cost to Dorset as a result of the failure would be between 100 and 150 frontline police officers.


Following a question about the amount of money spent on the merger the PCC undertook to forward the details to members outside of the meeting. Costs included the consultation and on-costs in relation to staff working on the proposals.  These costs have been confirmed, as around £250k, with the agreements that, due to the relative sizes of the two police forces, Devon and Cornwall police would fund 70% of the merger programme and 30% would be funded by Dorset Police.  Specifically, the net spend in 2017/18 was £12,059 (as the Alliance was successful in securing a £50,000 Police Transformation Fund grant), and £233,725 in 2018/19.


The PCC highlighted to members the Home Office Assessment Criteria and the aims that sat underneath them and was still hopeful that this could be achieved as part of the Alliance work.


Following a question about the reasons for the Devon and Cornwall PCC not wishing to proceed with the merger, the PCC advised she felt there was not enough stakeholder support, specifically from Local Authorities and Councillors, and differences in respect of the precept which she wished to increase it higher which would have then needed government permission.   The PCC and Policing Minister felt this would be unfair on the other 42 Police Forces in the country.


The Chairman asked what impact the collapse of the merger had on the PCC’s ability to keep Dorset safe.  The PCC felt there would be an impact but highlighted that Dorset Police were recognised as a good strong police force.  He highlighted that inter agency co-operation was not so good and needed to get better, as highlighted in recent inspection reports. He felt this would be easier to achieve with a merged force.  He added that there was still an opportunity to go for an all age vulnerability hub model.


In response to a question about whether a merger could take place in the future the PCC felt that with a change in government this could happen and noted that Section 32, of the police Act 1996, gave the Home Secretary the power to force a merge.


Following a discussion about all the work that had been done in preparation for the merger, the PCC confirmed that this would be useful  ...  view the full minutes text for item 5.


Safeguarding Vulnerable Children pdf icon PDF 90 KB

To receive an update report from the Director for Children’s Services following a report in the Daily Echo on 20 November 2018:-


Following the publication of a news article entitled ‘The government report says Dorset Council is not safeguarding the most vulnerable children’ the Director for Children’s Services explained to members the progress that had been made to date and highlighted the report which set out a number of activities that were on going.


He explained this article arose from a joint targeted inspection review which happened back in May 2018 and since then a written statement of proposed actions had been submitted and accepted without any further amendments.  This was not just about children from Dorset but all children in Dorset.  There were around 37 children in this group at present and a Children Missing Education Group had since been formed as it was important to know where these children were and that they were receiving education appropriate for their needs.


The Director added that neglect was a common reason why Children Services were involved with families and he was continuing a review of how neglect was being dealt with. The directorate was working closely with Somerset which was proving successful in terms of cross border issues.


One member made reference to some media coverage some time ago in respect of sexual exploitation when Dorset was criticised for not knowing how many young people were at risk.  She was concerned that some of the lessons had not been learned.  The Director explained the increasing demands on all departments and that in the past expectations were not there for certain groups of young people but he did understand the prevalence of this. Nowadays the focus was on partnership working and confirmed officers worked very closely with the Police, especially in respect of county lines.





Outcomes Focused Monitoring Report: December 2018 pdf icon PDF 118 KB

To consider a report from the Director for Children’s Services.

Additional documents:


The Committee considered a report by the Director for Children’s Services which included the most up to date available data on the population indicators within the ’Safe’ outcome along with information on performance measures and risk management.


The Strategic, Insight, Intelligence and Performance Manager highlighted areas for focus in respect of Children and Adults.  He also highlighted the changes to the format and style of the report with the aim of making some of the statistics clearer.   The Chairman was pleased to see rates and percentages but would prefer to see actual numbers listed in the report.


In respect of highway maintenance this was highlighted as a fairly good news story.  One member made reference to a lot of surface delamination, mainly on estate roads, and highlighted this as an issue.


Following a discussion on an increase in the total crime in Dorset, officers highlighted the seasonal adjustment and a number of big events that happened in Dorset which might inadvertently skew the figures.


In response to a question regarding coercion, the Strategic, Insight, Intelligence and Performance Manager undertook to look into this and add more clarity in future reports.


One member highlighted the direction of travel within the report and the Strategic, Insight, Intelligence and Performance Manager undertook to make the numbers clearer in future reports.  It was noted that at a recent meeting of the People and Communities Overview and Scrutiny Committee a number of notes had been made to improve this report going forward to the new Council.  The intention was to try and localise these reports also.


In response to a question about the parameters of the medium, the Strategic, Insight, Intelligence and Performance Manager advised that this was set by people that contributed to the reports in their professional judgements.  This would also be looked as part of the review process.  He added that as part of LGR his team were looking at the risk management process.




Work Programme pdf icon PDF 136 KB

To consider the Work Programme for the Safeguarding Overview and Scrutiny Committee.


The Committee considered its Work Programme.


Members were advised that the Shadow Executive and Shadow Overview and Scrutiny Committee had been informed of the work undertaken by the Safeguarding Overview and Scrutiny Committee over the last 2 years. They had also been advised of topics that could benefit from further and ongoing consideration.  It was recommended that the Shadow Council be notified of the following:-


·         Personal Independent Payments (PIP)

·         Universal Benefits

·         Children Out of School (i.e. children missing education and school exclusions)

·         Domestic Abuse

·         Delayed Transfers of Care


Following discussion one member felt that a general observation for the end of the first year of the new Council would be to look at the impact on service users of the change as a result of LGR.


It was also agreed that following the update from the PCC a wider look at vulnerability across the area, could be relevant. Neglect could also be an area to be looked at.


Members felt that the impact of the closure of youth centres needed to be looked at by the new Council.  It would be helpful to look at the whole picture, not just specific areas, and how the gap around the county had been filled and the sustainability of this.



That the Shadow Council be asked to look at the following areas in addition to Personal Independent Payments (PIP), Universal Benefits, Children Out of School (i.e. children missing education and school exclusions), Domestic Abuse and Delayed Transfers of Care:-

  • The impact on services users as a result of LGR
  • Vulnerability
  • Neglect; and
  • The impact of the closure of youth centres.


Questions from County Councillors

To answer any questions received in writing by the Chief Executive by not later than 10.00am on 9 January 2019.


No questions were asked by members under Standing Order 20(2).